We may collect, store and use the following kinds of personal data:
You may enter your financial information (e.g. credit or debit card numbers) into payment forms on secure (256 bit SSL encrypted) pages in order to pay for bookings at events from time to time. We will securely transmit that encrypted data to your event organisers payment processor and receive a pass/fail result. We will not store your financial information on our servers.
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We use "session" cookies and "persistent" cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website; to allow you to login to and use private areas on the website; and to conduct transactions via the website. We will use the persistent cookies to: enable our website to recognise you when you visit.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Our payment services providers may also send you cookies.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking "Tools", "Internet Options", "Privacy", and selecting "Block all cookies" using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.
We may use your personal information to:
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
We provide areas on the website where you can post information about your organisation, yourself, your events and upload content such as images and/or documents. Whenever you disclose such information and/or content publicly (such as on publicly viewable webpages) that information and/or content becomes immediately public and can be collected and used by others. We can't control who reads information and/or content posted by you or what others do with information and/or content you post to the website, so we encourage you to use your discretion with respect to posting personal information. All such postings of information and/or content are governed by our Terms of service, so please review them prior to posting.
In addition, we may disclose information about you:
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping any login credentials we may provide to you (including but not limited to passwords and PIN numbers) confidential.
You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to the payment of a fee (currently fixed at £10.00).
You may instruct us not to process your personal data for marketing purposes by email at any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.) Your profile on the website includes a checkbox which you can tick at any time to opt out. Alternatively emails from us will contain a link which you can click to opt-out from receiving marketing emails. We will still send your notification emails in relation to any bookings you may make via the website even if you have opted-out from receiving marketing emails.
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
Please let us know if the personal information which we hold about you needs to be corrected or updated.
The data controller responsible for our website is Portland Data Ltd. Our data protection registration number is Z9407015.